ShareVault has been in the market since 2003 and has found its strongest following among life sciences and technology companies whose most valuable asset is information: trial data, regulatory files, patents and know-how.
Why life sciences teams pick it
A biotech licensing a compound does not run a three-week auction. It runs a long partnering process, often with several pharma companies at different stages, some of which will never sign. The data room may stay open for a year. During that time, the company needs to know who looked at the clinical data, and it needs a way to pull access when a conversation ends.
ShareVault’s document rights control is built for that. Files stay protected even after download, access can be withdrawn, and the audit trail records each view. Dynamic watermarking and SSO add to the picture, with SOC 2 and ISO 27001 underneath. Our Security mark is 9.0.
Mapping a licensing process
| Stage | What you share | ShareVault feature doing the work |
|---|---|---|
| Teaser | Non-confidential summary | Simple link, view tracking |
| CDA signed | Top-line data, IP overview | Permission groups per partner |
| Deep diligence | Full clinical and CMC files | Document rights control, watermarking |
| Partner drops out | Nothing new | Revoke access, keep audit record |
| Term sheet | Contracts and regulatory history | Q&A with the partner’s experts |
Our life sciences licensing page explains what else to check in this kind of process.
The admin experience
ShareVault scores 6.8 on Ease of setup, the lowest of the specialist rooms in our top 12. Configuring a room well takes time, and the interface is less intuitive than self-serve products. Most teams will rely on vendor help in the first days.
Redaction, e-signature, an API, a mobile app and AI tools are not listed in our fact sheet either.
How long rooms change the maths
A short M&A room lives for eight to twelve weeks. A partnering room can live for a year or more, with partners joining and leaving at different times. That changes what you should weigh. Ease of setup matters less, because you configure the room once. Ongoing control matters more, because every month the room is open is another month in which a former counterparty could still hold your files. For that profile, ShareVault’s lower setup mark costs less than it appears.
Pricing
Quote-based. ShareVault does not publish a rate, and the Pricing clarity mark of 7.0 reflects that. For a long-running partnering room, ask for an annual price rather than a monthly one, and confirm what happens to the archive when the room closes. Any figure is indicative and should be confirmed with the provider. There is a free trial, which helps you judge the admin side.
ShareVault versus Digify and Intralinks
Digify also focuses on document rights control and tracking, at a published price from $120/mo and with faster setup. It lacks a Q&A module and ISO 27001, so it fits early-stage sharing better than deep diligence.
Intralinks offers comparable post-download control with a bigger enterprise footprint, redaction and stronger Q&A, at a heavier price and with no free trial. For a mid-sized biotech, ShareVault is usually the more proportionate choice.
Who should look elsewhere
Founders running a quick financing round, or owners selling a services business, do not need this level of document control. Our startup fundraising shortlist is more suitable. Teams that need a room the same day should look at self-serve options on our main ranking.
Frequently asked questions
Why do life sciences companies use ShareVault?
Because its document rights control keeps sensitive clinical and IP files protected after download, and access can be revoked when a partnering conversation ends.
Does ShareVault have a free trial?
Yes, according to our fact sheet.
Is ShareVault easy to set up?
It is slower than self-serve rooms. Expect vendor-assisted setup for the first room.
Does ShareVault have a Q&A module?
Yes. It includes Q&A alongside permissions, watermarking and an audit trail.